Record of Conservation Rules

The Register of Conservation Rules in force collects the basic information of the Conservation Rules currently in force that have been approved in accordance with the provisions of the Regulations of Archives of Castile and Leon and published in the BOCYL by Order of the Ministry competent in matters of archives and documentary heritage. The Rules of Conservation determine the transit and destination of documents from the moment they are generated in the offices until their final deposit in a historical file, establishing the transfer deadlines as well as the elimination deadlines after the inactive phase, regardless of the support. Explanation of the elements (by columns) included in the file: The scope, understood from the point of view of the production of the documentation covered by the Conservation Rule, may be the Administration of the Community of Castilla y León when it is documentation generated by it or other producers, as is the case of documentation from the local administration, universities, etc. This table distinguishes between the scope of production of the documentation of the Administration of the Community of Castilla y León (AACYL) and other producers (OTROS). Material: this is the subject of the documentary series that is the subject of the Conservation Rule. The list of subjects takes as reference the Taxonomy of primary sectors listed in Annex IV to the Resolution of 19 February 2013 of the Secretariat of State for Public Administrations, approving the Technical Standard for the Interoperability of the Reuse of Information Resources (BOE of 4 March 2013). The Code and RC Number columns together constitute the one with which each conservation rule is published in the BOCyL. The Conservation Rule Code is therefore the sum of that alphabetical code plus the CR number (which is a correlative number that has not been repeated despite differences in the alphabetical part). However, it has been chosen to separate both elements into two columns to facilitate search and number sorting. The jumps in the numbers are abundant, mainly because when it is necessary to modify or cancel an RC, what is done is to replace it with a new one that has its own code and that of the replaced rule is not used again. Producer body refers to the Ministry or entity responsible for the documentation that is the subject of the said Conservation Rule. When it comes to documentation produced by several departments, the CyL Community General and Institutional Administration formula is used. Title of the series is the name given to the grouping of documents that is the subject of the Conservation Rule. The Extreme Dates collect the oldest and most recent production dates (years) of the series covered by the Conservation Rule. The appearance of the initial year alone indicates that the series was still in production at the time of publication of the rule; abbreviation n.a. is used when the conservation rule has been published without extreme dates. The Qualification gathers the essential information about the destination of the documents that make up the series: if it must be kept totally, partially eliminated or totally eliminated. The rest of the information contained in the Conservation Rule can be found at BOCYL. Finally, the BOCYL Date column indicates the date of publication of the Order of Approval of Conservation Calendars in the BOCyL, where you can consult all the information collected in the dataset in a detailed and extended way, namely: the scope of application of the Conservation Rule, the deadlines of each phase (i.e. time the documentation remains in the management file, when it is transferred, if applicable, to the central file and then to the corresponding history, etc.), and how to select the documentation to be kept, in case of partial deletion.